Public Procurement means acquisition of works, services or supplies or any combination thereof by a Government procuring and disposing entity using public funds.

A Procurement Plan is a comprehensive statement of requirements to be procured by a Procuring and Disposing Entity over a period of time usually one financial year.

This is a procurement requirement whose estimated cost is within the threshold set by the PPDA. Procurements for supplies, consultancy services and non-consultancy services below UGX. 5 Million are micro procurements.

Primary, post primary institutions such as Secondary Schools, colleges are covered under the PPDA Act and should adhere to it.

The school Head teacher or Principal by whatever name called is the Accounting Officer.

• The Contracts Committee is a Committee approved by the Secretary to Treasury on recommendation of an Accounting Officer of a Procuring and Disposing Entity to adjudicate procurement and disposal submission from the Procurement and Disposal Unit.
• It is composed of 5 members nominated by the Accounting Officer who include a chairperson, three members and a secretary.
• In Central Government Procuring and Disposing Entities, one member should be a lawyer by profession.
• The Quorum for the Contracts Committee meeting is three persons.
• Members are appointed in their individual capacity among serving public officers of Government within the Entity.
• The lawyer may be external to the Entity.

• An Evaluation Committee is one approved by the Contracts Committee to review the bids received in accordance with the evaluation criteria in the issued bidding document and recommend the best evaluated bidder.
• Evaluation of the bids using the criteria stated in the bidding documents.
• Undertaking verification and due diligence on the documents submitted in the bid.
• Preparation of the evaluation report recommending award of contract to the best evaluated bidder or shortlisting of providers.

A preference scheme is an arrangement where a percentage is added onto a bidder’s price that does not qualify for the scheme at financial evaluation for works, goods and services.